MINUTES of a Meeting of Tatsfield Parish Council held on the 14 July 2008 in the Parish Room, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present: Mr Ian Mitchell (in the chair) Mr Jon Allbutt Mr Giles Hawkes Mrs Carol Jordan Mrs Eileen Pearce Mrs Sandy Philibert Mr Greg Watkins

In Attendance: Mr John Sandiford (Clerk), Mr Bob David (Tandridge DC Councillor) Mr David Hodge (Surrey CC Councillor)

And 3 parishioners.

1. (a) Apologies: None

(b) Declarations of Interest: None

2. Minutes

The minutes of the meeting held on the 9 June 2008 were approved and signed as a correct record.

3. Matters Arising:

(a) Broadband service: The Chairman indicated that he would continue to try to get a positive response from BT. Reception in the village seemed to be patchy.
(b) Ricketts Hill / Tatsfield Green footpath: Jon Allbutt explained that there was evidence that, because of the danger from traffic, pedestrians walking along the upper part of Ricketts Hill Road had trodden a path on the Green. The proposal was to formalise the path by providing a good walking surface that was free draining and with a minimal adverse impact on the Green. Three preliminary estimates had been obtained ranging from Ł6,350 to Ł22,800. They were, however, based on different specifications and so the firms that had quoted would be asked to re-quote based on a standard specification.
Jon Allbutt drew attention to the help he had received from Alan Cameron. It was unanimously agreed that, in principle, the proposal to build a footpath across Tatsfield as outlined by Jon Allbutt should be accepted. It was further agreed that

(a) Jon Allbutt, Sandy Philibert and Alan Cameron should form a Steering Group to oversee the project:
(b) that this Group would prepare a specification and obtain comparative quotations based on that specification;
(c) that these quotations would be submitted to the Parish Council for consideration with a recommendation as to which quotation should be accepted;
(d) that every effort should be made to complete the project by 31 December 2008.

Alan Cameron indicated that he was willing to make a substantial donation to the project if it was completed by 31 December 2008. The Chairman expressed the thanks of the Parish Council and of the community to Alan Cameron for his generous offer.
(c) Public Transport: Greg Watkins reported that he had attended a meeting of local residents to consider whether it was possible to organise an informal taxi service to ferry youngsters to and from Oxted in the evenings. It had generally been agreed that this would not be possible due to the difficulty of complying with insurance requirements.
(d) Affordable Housing: Carol Jordan indicated that the report had now been published and copies distributed. An inspection of possible sites had been arranged for the end of the month and she urged members to put forward possible sites for consideration.

4. Tatsfield School

The Chairman was pleased to report that the contractors had started work and regular monthly progress meetings would take place from August onwards. Surrey CC Audit Department was carrying out review of the way the School project had been managed to date and he had been interviewed along with the District Councillor. He understood that a report would be submitted to the SCC Executive. David Hodge indicated that he understood that officers were requesting more money for the project.

1	Greg Watkins indicated that he was confident that liaison with the School Governors would be maintained despite the difficulties at present due to a change of Chairman of Governors.

5. Planning Matters
(a) Current Applications: Greg Watkins reported on the current applications and the action agreed was as listed in Appendix A.
(b) Church Farm: The Chairman reported that a proposed applicant for planning consent for wind turbines had asked if the Parish Council could support his application. It was agreed that this was not possible in accordance with the Code of Conduct and the Clerk was asked to reply accordingly.
(c) Planning Procedures: It was noted that it was good practice to send to Surrey Highways direct a copy of any representations concerning highway matters made to Tandridge DC in relation to a planning application.
(d) Tatsfield Green: Enquiries had been made as to whether planning consent was required and it appeared that it was not needed as it was work ancillary to the maintenance of the Green.
Next month’s planning Councillor: Jon Allbutt

6. Finance
(a) Approval of Accounts and Annual Return: The Clerk reported that the Finance Committee had considered and recommended approval of the Annual Accounts for the year ending 31 March 2008 and of the Annual Report, copies of which had been circulated to all members. It was unanimously agreed that the Annual Accounts and the Annual Return be approved and signed by the Chairman.
(b) Review of Internal Auditor Duties: The Clerk reported that the Finance Committee had considered this matter and had reviewed the Statement of Assurance setting out the scope of the present internal audit in the light of advice produced by the Audit Commission. The Committee’s recommendation was that the scope of the internal audit was satisfactory and that there was no need to revise the Statement of Assurance. It was unanimously agreed that this recommendation should be accepted.
(c) Internal Audit Report 2007-08: The Clerk had circulated copies of the report to all members and indicated that this report had been considered by the Finance Committee. Dealing with the points raised:-

1. Bank reconciliation: The Committee had agreed that Greg Watkins would deal with this.
2. Edward VII Memorial Garden: The Clerk had written to the Charity Commission asking if the Charity could be wound up in order to avoid needless paperwork.
3. The Committee had agreed with the Clerk that his present contract did not need updating. The Clerk was to write to the cleaner clarifying that she was paid under a contract for services and not as an employee.
4. Insurance: The Clerk confirmed that he had obtained written of confirmation that the risks of Hirer’s Liability and Libel & Slander were covered by the Policy.
5. Fidelity Guarantee: The Internal Auditor’s comments had been noted and the cover would be increased as necessary.
6 & 7 The Risk Assessment; this would be reviewed by Jon Allbutt and the issues would be notated as required.
8. Reserves: The notes by way of explanation would be appended to the Return.

(d) Purchase of Equipment: The Chairman indicated he had purchased a printer for use with the laptop computer together with other necessary incidentals at a cost of Ł70.87. This action was approved. It was also agreed that an A-frame display board should be purchased at a cost not exceeding Ł100.

(e) Payments: The payments listed in Appendix B were approved.

1	7. Highways & Rights of Way

(a) General Highway Matters: Sandy Philibert had circulated a detailed report to all members that covered a
number of matters including:

(1) Village Centre Road Scheme: a timetable had now been produced under which the work would be started before the end of the financial year.

(2) Potholes: Constant monitoring being undertaken:
(3) Ricketts Hill Road: vandalism to sign and salt bin dealt with.

(b) Permissive extension of FP23 – Church Hill: Bob David reported that the matter was still outstanding and he would take the further in due course.

(c) Highway signs: Greg Watkins indicated that he had expressed the Council’s appreciation to the resident who offered to provide signs.

8. Notified Matters

(a) Speedwatch: The Chairman outlined the result of the discussions he had had with Woldingham PC as to– what is involved in this matter. A general discussion followed at the end of which it was clear that a majority of members were opposed to participation in the scheme.

9. Reports from Members and Outside Organisations

(a) County Councillor: David Hodge reported on the following matters:-

(1) Potholes: He had asked for the system of classification of potholes to be reviewed, as he was not satisfied that the present classification was effective.

(2) Highway Funding: He reported that money had been allotted and he was hopeful that some of this would be spent on repairs to Ricketts Hill Road.

(b) District Councillor: Bob David reported on the following matters: -

(1) Core Strategy: He reported that the Inspector had now concluded his public hearing and it was hoped that his draft report would be available by the end of September.

1	(c) Biggin Hill Airport: The Chairman reported that the next meeting of the Consultative Committee would take place on 17 July.

(d) Tatsfield Youth Project: Jon Allbutt reported that the Chairman, Catherine Wood, was leaving the village and this accentuated the need for fresh volunteers to assist. There was likely to be a meeting to consider whether the Project should be wound up. He hoped very much that this would not be the case.

(e) Tatsfield Community Responders: The Responders had been busy with calls to both Tatsfield and Biggin Hill. Problems were still being experienced with the communications system.

(j) Village Hall Sandy Philibert had circulated a report dealing with the following matters:
(1) Forthcoming fundraising events would include the Snowdon Male Voice Choir, a Barn Dance and a Children’s Christmas Party.
(2) Hall Building repairs.
(3) The provision of a salt bin,

10. Parish Council Property and Land

(a) Surgery & Parish Room: Giles Hawkes indicated that all outstanding matters would be dealt with on the 21 July.
(b) Westmore Green: It was agreed that the notice board should be repaired at a cost not exceeding Ł200.
(c) Westmore Green Playground: Jon Allbutt reported that he was still in contact with parents who were unable to agree a date for a meeting. He would be continuing his efforts to meet them.
(d) Village Pond: Jon Allbutt reported that he had received a preliminary estimate for the renovation of the Pond. He had also been provided with a list of sources of grants and would be investigating these. The timetable for the work was: -
August/September – pumping out water from the Pond and treatment of invasive weeds after all wildlife had been removed.
6th October – commencement of work to clear Pond, re-line and refill it.
From completion of work till March –replant the margins of the Pond in accordance with the recommendations of the Downlands Project.
(e) Millennium Wood: Following a recent site meeting, the Downlands Project would be carrying out a survey of the Wood. Following that, there would a further meeting to agree a programme of work, costings and sources of grants. It was his intention to hold a meeting with residents early in September. The first stage would be dealing with the larger trees and the second stage would include the clearance of unwanted vegetation and, possibly, the planting of coppice species around the margins. He had discovered some Japanese Knotweed in the wood and would have to be killed using herbicides and he would deal with this personally.
(f) Old Lane: Jon Allbutt reported that he had a meeting with BT and the Contractor to discuss the problem caused by the cable crossing the ditch. The outcome of the meeting was that the Contractor would report back to BT and would then inform of the outcome. He had also arranged for two estimates to be submitted in respect of the work to the ditch and overhanging trees.
(g) Shaw Road Triangle: This had now been fenced and the account was awaited.
(h) Kemsley Wood: The letters to adjoining residents had yet to be sent.
(i) Tatsfield Green: Jon Allbutt reported that he had spoken to the resident about the tree she had asked permission to fell. He had had the tree inspected and it appeared to be healthy but a climbing inspection was required and he had arranged for this to be done.

(j) Access to Bassetts:
The Clerk reported that he had received a request from Asprey Homes who wished to be granted an option (to be exercised within a 2-year period) for the grant of a right a right of access to and from Approach Road over the strip of common land fronting Bassetts. It was unanimously agreed that the matter should be referred to the Solicitors acting for the Parish Council to advise on the matter.

11. Meetings to Attend/Correspondence: None

12. Any Other Business - None

(a) Wildlife Sign: Sandy Philibert asked whether it would be appropriate to arrange for the Wildlife sign to be removed. It was agreed that this would be discussed at the next meeting.

The Meeting closed at 10.50 p.m.

Subjects raised in Public Adjournments

1. Parish Council involvement with the Vern d’Anjou Association.

PLANNING

RESULTS:-

REFUSED

08/0533 Del A Cor, Lusted Hall Lane
080668 Grenville, Old Lane

Appeals Pending
07/1195 6 Parkside Cottages, Rag Hill Road
08/0068 Woodside, Parkwood Road

CURRENT APPLICATIONS:-

08/0877 2 Park Farm Cottages, Rag Hill Road
Demolition of single storey extension and porch; erection of two storey side extension and porch
Recommendation: Objection to be lodged on grounds of unneighbourly development by reason of bulk

08/0067 Land at Moorhouse Sandpit, Westerham Road (County Determination)
He importation of washed sugar beet soil, inert soil and compost to blend with indigenous sand for open storage and export off site
Recommendation: Objection to be lodged based on environmental impact of development and increased HGV traffic.

08/0875 The Grasshopper Inn, Westerham Road
Erection of single storey extension to garage and conversion of resultant building to 6 Hotel bedrooms and change of use of staff accommodation to 5 Hotel bedrooms

Recommendation: No objection

08/0918 Oakbank, Ricketts Hill Road
Demolition of single storey side extension; erection of single storey side extension
Recommendation: No objection

08/0980 6 Parkside Cottages, Rag Hill Road
Erection of porch to rear elevation – CERTIFCATE OF LAWFULNESS
Recommendation: No objection

08/1035 Land south of Tatsfield Lane (rear of Woodside, Parkwood Road)
Construction of driveway & turning area. Excavation to correct formation levels grading excavated soil along edges in a manner sympathetic to the surrounding land. Spreading of hardcore to a thickness of 150mm and compact, to spread recycled road planings to a thickness of 75mm and compact. (Consultation by Sevenoaks DC)
Recommendation: Concern to be expressed at the highway implications and request for condition limiting to private use

MINUTES of a Meeting of Tatsfield Parish Council held on the 8th September 2008 in the Parish Room, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present: Mr Ian Mitchell (in the chair), Mr Jon Allbutt (from 8.30 p.m.), Mr Giles Hawkes, Mrs Carol Jordan Mrs Eileen Pearce, Mr Greg Watkins

In Attendance: Mr John Sandiford (Clerk),

Mr Bob David (Tandridge DC Councillor)

Mr David Hodge (Surrey CC Councillor)

And 4 parishioners.

1. (a) Apologies Mrs Sandy Philibert

(b) Declarations of Interest: None

2. Minutes

The minutes of the meeting held on the 14 July 2008 were approved and signed as a correct record.

3. St Mary’s Church Graveyard Extension

The Chairman indicated that the Church had been offered by the Church Farm residents some land to increase the space available for burials and interment of ashes. The Church wished to take advantage of this offer but it was concerned that it would not be able to maintain it properly without professional assistance. The Church was asking if the Parish Council would consider providing a regular annual grant equivalent to Ł1 or so for every household in the parish. He indicated that the number of households at the present time was 598 in the 2001 census and was probably now in the region of 650. After discussion, it was agreed that, whilst the suggested basis for calculating the amount of the grant was acceptable, it was unanimously agreed that, initially, a grant of Ł750 would be made and there would be provision for a further grant of Ł750 in the Budget for 2009/2010 and that, circumstances permitting, a provision should be made in subsequent Budgets based approximately on the number of households in the Parish.

4. Tatsfield Green
Jon Allbutt reported that, following a meeting of the steering group, tenders for the proposed construction of a path across Tatsfield Green needed to be returned to the Clerk by 19 September 2008. He outlined the position generally and he confirmed that Tandridge DC were aware of the proposed pathway and he would continue to keep the District Council informed as the matter proceeded.

5. Planning Matters
(a) Current Applications: Jon Allbutt reported on the current applications and the action agreed was as listed in Appendix A.
(b) Next month’s planning Councillor: Giles Hawkes
(c) Tandridge Core Strategy: The Chairman reported that the District Council’s Core Strategy had been judged to be sound by the Planning Inspector who presided over the Public Examination during the summer. The arguments of some developers and landowners that felt the Strategy did not allow for enough development had not been supported by the Inspector.
(d) Proposed changes to the South East Plan: The Chairman reported that the Government proposed to increase the regional housing figure to 33,125 annually, 4% more than the figure recommended by the Panel which examined the plan in 2006/7. Comments could be made by 24 October. He felt there was little useful that the Parish could contribute.

6. Highways & Rights of Way

(a) General Highway Matters: A detailed report had been circulated to all members prior to the meeting. The Chairman indicated that the report covered the following matters:

(1) Village Centre Road Scheme – design details expected by 31 October 2008;
(2) Potholes – three outstanding;
(3) Ricketts Hill Road - Ł13,000 of patching to be carried out;
(4) Drains – SCC will be repaired the damaged drain/soakaway in Kemsley Road;

(5) Oak Tree outside 78 Paynesfield Rd – work expected 1 October – a SCC complaints investigation had ruled that there had been maladministration on four counts in Surrey’s handling of this problem.

(b) Surrey Highways: The Clerk reported that Godstone PC had sent a letter to Surrey CC complaining about the lack of maintenance of kerbs and pathways and were asking whether there was a similar problem in Tatsfield. It was agreed that the Clerk should provide Godstone PC with a brief resume of recent problems and draw attention to the above complaints investigation report.
(c) Oxted Quarry: The Chairman reported that he had attended a meeting of the SCC Tandridge Local Committee the 5th September at which an Officer Report had been submitted setting out the history of the matter and proposing that the previous recommendation involving a one-way restriction for the northern section of Chalkpit Lane should not proceed. Instead it proposed that a staged approach be adopted including the widening of the quarry access, signalising Chalkpit Lane and re-routing HGV traffic via an improved Barrow Green Road. This proposal had been adopted subject to funds being available and other priorities being considered in 2009/10 and future years and consequently it appeared that the HGV traffic from the Quarry would not affect roads in the Parish.
(d) White Lane: SCC had given notice of an intended closure of White Lane on 12 October between 10 a.m. and 6 p.m.
(e) Permissive extension of FP23 – Church Hill: Bob David had nothing to report.

7. Reports from Members and Outside Organisations

The Chairman indicated that routine reports were better provided in writing and that only exceptional matters and major news should be the subject of verbal reports.
(a) Tatsfield School: The Chairman reported that there had been a second client liaison meeting about the school project on 2 September. The contractual date for completion had been put back during the summer until 26 April 2010 as the result of the decision to remove flints from the topsoil. This process had involved the use of consultants and was now underway. Main excavation work had started. It was expected that the access road would be opened up this week and then the main site set-up would be installed. A fresh set of drawings had been provided and these were on display in the Parish Room. At present, some of the contractors’ vehicles were parking the Hall carpark and this had resulted in mud on the tarmac. This had cleaned up almost immediately it had been drawn to the Site Agents’ attention but, unfortunately more mud had appeared and the Chairman indicated that he would take the matter up with the Site Agent,

(b) County Councillor: David Hodge reported on the following matters:-

(1) Oxted Quarry: As chairman of the Tandridge Local Committee, he had spent considerable time making sure that the report made sense and he was pleased that it had been approved. It remained to be seen whether the Quarry owner would make a planning application for a haul road within the site. If so, this would have to be considered in the normal way. Work on the improvements and alterations detailed in the report would proceed and would probably be spread over the next 2/3 years.

(2) Village Centre: The draft Design Brief had just become available and comments on this had to be back by 31 October.

(3) Highways: He was pleased to report that Ricketts Hill Road had now been included in the programme.

(4) Tatsfield School: He had always had concerns at the way that this project had been managed and he had raised the matter officially with Surrey CC. As a result, an inquiry had been conducted which included interviews with our District Councillor, Bob David and the PC Chairman, and he had seen a copy of the report and was pleased that a lot of his concerns had been upheld. The report had not yet been published and he could therefore say any more at this stage.

(5) Local Transport: He noted that a public meeting was being held on 17 September and he was disappointed that neither he nor any County Officers had been invited to attend and listen to the discussion. The Chairman explained that this was a very preliminary meeting and that there was every intention to involve him and County Officers if there was a need to take the matter any further.

(1) Church Farm: He had made strong representations to Tandridge DC with regard to the fencing erected because it did not appear to be in accordance with the planning requirements. The matter was being considered and he would report back.

(2) Tandridge Core Strategy: Although the full report had not yet been published, he was very pleased with the outcome that ensured that the Green Belt remained intact as did the village centre development area.

(d) Public Transport Provision: Greg Watkins reported that there would be an informal meeting in the Parish Room at 7.30 pm on Wednesday 17 September when all were welcome to come and discuss future public transport needs.

1	(e) Tatsfield Community Responders: Jon Allbutt reported that Tatsfield Community Responders had been named Responder Group of the Year for the Surrey area. The Chairman congratulated the Responders on behalf of the Parish Council and the community.

(f) Village Hall: Prior to the meeting, Sandy Philibert had circulated a report dealing with various matters but in particular

(i) External lighting; After discussion it was agreed that Giles Hawkes would obtain quotations for the installation of two lights on the eastern side of the Hall to be linked to the existing PIR lights.
(ii) Salt: There was concern about the storage of salt within the Hall but this was a matter to be decided by the Management Committee.

Jon Allbutt indicated that he considered that rainwater should be collected from the Hall roof and he would obtain estimates for the purchase of suitable tanks for this purpose. He understood that a 900 litre tank would cost approximately Ł400.

(g) Vern d’Anjou Town Twinning Assoc: Carol Jordan had circulated a report giving details of the membership of the committee and details of forthcoming fundraising events. The Chairman noted that details of the European grants allotted for ‘Town twinning citizen’s meetings’ had included €1,620 towards Tatsfield’s transport to Vern at Easter 2008.
(h) LORD: Carol Jordan had circulated a report.

8. Finance
(a) Grants: The Clerk reported that

(i) A request had been received from the WRVS for financial assistance in support of Surrey Emergency Services. It was agreed to make a payment of Ł100.
(ii) A request had also been received from CAB Oxted and, as this was included in the Budget, it had been included in Appendix B.
(iii) A request had also been received from the Tatsfield/Vern d’Anjou Association who would be hosting visitors from Vern at Easter 2009. The Clerk explained that no grant had been made in the financial year ending 31 March 2007 because the Society had needed additional financial support the previous year (ending 31 March 2006) when a total grant of Ł775 had been made (Ł175 for 31/12/05, Ł250 for 31/12/06 and Ł250 for 31/12/07. It was agreed that the Clerk should obtain details of the Society’s financial position before any decision was made as to the amount of any grant.

(b) Banking Arrangements: The Chairman reported that the Finance Committee had looked into the investment of the funds held by the Parish Council. At present the funds were held in the HSBC Current Account and a Deposit Account both of which earned a relatively low rate of interest. HSBC were offering a higher rate of interest on Deposit Bonds and it was suggested that Ł30,000 should be invested in these bonds for a period of 6 months. This would yield interest at the rate of 4.76%. This recommendation was agreed unanimously.
(c) Payments: The payments listed in Appendix B were approved.

9. Parish Council Property and Land

(a) Parish room & surgery: Giles Hawkes reported that work on the roof had been completed. Subsequent damage to the guttering would be dealt with.
(b) Tatsfield Green, including the Millennium Wood and the King Edward VII Memorial Garden: Jon Allbutt reported that the Downlands Project had visited the area during the summer. A report was awaited and he would try and expedite this.
(c) Wildlife sign: It was agreed that Jon Allbutt would consult the SCC Downlands Project as to their practice in such matters after which the matter could be considered further.
(d) Westmore Green Play area: The Vice-Chairman reported that Tandridge DC had taken down unsafe swings at the Westmore Green play area. Tandridge DC was arranging for the installation of new equipment at a cost of Ł8,000-Ł10,000 and had asked if the Parish Council would make a contribution towards this cost. It was resolved that a contribution of Ł2,500 should be made.
(e) Pond: The Vice-Chairman reported on proposed action on the pond. It was resolved that it was imperative that the poisonous weed in the Pond should be eradicated. This would involve pumping out 75% of the water in the Pond so that wild life could be more easily removed. The cost of eradicating the weed would be approximately Ł70. After discussion it was agreed that the work of pumping out and eradication of the weed should proceed at a cost not exceeding Ł400. It was further agreed that Jon Allbutt would arrange for an inspection of the Pond after it had been pumped out to ascertain whether the existing lining was damaged. It was also agreed that a specification of the work required and an estimate should be obtained to enable further consideration of the matter.
(f) Replacement of Westmore Green noticeboard: A number of suggestions had been put forward and it was agreed that Giles Hawkes would investigate the possible availability of boards to replace the existing board and he would circulate details of his proposals so that the matter could be fully discussed at the next meeting.
(g) Replacement of tree destroyed by car: The Vice-Chairman reported that details of the driver were still not available but it was agreed that the Parish Council’s Insurers should be advised of such information as was available.
(h) Kemsley Wood boundaries: The Vice Chairman reported that he had a meeting with one landowner and he would liaise with the Clerk in order to contact the other landowners but he indicated that it would far too expensive to fence the whole area.
(i) Flyposting: The Chairman reported that he had dealt with an incident of unauthorised advertising on Westmore Green by attached a ticket asking for permission to be sought. The advertisement had been removed. This was the latest in a series of ‘fly-posting’ incidents by ‘out-of-Tatsfield’ enterprises. He proposed that all Tatsfield organisations which regularly advertise local events on the greens should be written to and given ‘season ticket’ permission. He suggested a notice to this effect should be put in the parish magazine. It should ask others to apply for permission in advance.

10. Meetings to Attend/Correspondence-

(a) Surrey Hills Society Launch Party: Wed 17 September 2008 at The Guildhall, Guildford at 7.00 p.m. – tickets Ł10 each or Ł18 for 2 people – Eileen Pearce expected to attend.
(b) TDC World’s Biggest Coffee Morning: Fri 26 September 2008 at the Council Offices, Oxted – Chairman attending.
(c) SCC Countryside Access Forum: SCC was appealing for volunteers to be members of this Forum and had invited the PC to submit a nomination. It was agreed to nominate the Vice-Chairman.
(d) Vern d’Anjou Town Twinning Association: Request received for permission for signboard on the island opposite the Ship (a) 18 Oct – 2 Nov for Family Hallowe’en Party and (b) from 13 Dec to 1 Jan for New Years Eve Gala - agreed
(e) Tatsfield Village Hall: request for permission for signboard from 27 Sep – 12 Oct for Barn Dance - agreed

11. Affordable Housing
It was unanimously agree that the Press and members of the public should be excluded during the discussion of this matter due to the commercial sensitivity of the matter to be discussed.

12. Any Other Business - None

The Meeting closed at 10.50 p.m.

Subjects raised in Public Adjournments

1. Church Farm Development fencing

2. Churchyard Maintenance

PLANNING

CURRENT APPLICATIONS:-

08/0932 The Grasshopper Inn, Westerham Road
Erection of lobby extension and single storey extension to front elevation and single storey infill extension to rear elevation.

Recommendation: No objection

08/1004 Heath House, Ricketts Hill Road
Erection of single storey extension

Recommendation: Objection to be lodged if development exceeds 25%.

08/0499 The Spinney, Maesmaur Road
Retention of decking to front of dwelling

Recommendation: Objection to be lodged against cumulative extensions and indirect increase in street parking.

08/1045 Manor Livery, Manor Road
Erection of first floor roof extension incorporating two dormer windows and five rooflights

Recommendation: No objection

08/1149 Land south of Tatsfield Lane adj Woodside, Parkwood Road)
Construction of 20 x 60m riding arena surrounded by a post and 3 rail fence with 5 bar gate entrance.

Recommendation: Objection lodged on the grounds of (a) development in MGB (b) Highway considerations (c) request for condition excluding commercial use, if granted

08/0725 23 Paynesfield Road
Erection of single storey extension

Recommendation: No objection

08/1189 Woodlands, Ricketts Hill Road
Construction of rear terrace with basement area and single storey extension (Certificate of Lawfulness)
Recommendation: No objection