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MINUTES of a Meeting of Tatsfield Parish Council held on the 9th May 2005 in the Parish Room, Westmore Green, Tatsfield commencing at 8.00 p.m.
Present: Mr Alan Fry OBE QPM (in the chair)
Mr Jon Allbutt Mrs Margaret Boadella
Mr Tony Erbes Mrs Wendy Maddison
Mr Ian Mitchell Mr David Wood
In Attendance: Mr John Sandiford (Clerk),
Mr Bob David (Tandridge DC Councillor),
And 1 parishioner.
1. Apologies David Hodge (Surrey CC Councillor)
2. Election of Chairman and Vice Chairman
(a) Election of Chairman: Alan Fry asked for nominations. David Wood proposed and Tony Erbes seconded the nomination of Alan Fry to continue as chairman for a second year. As there was no other nomination, Alan Fry declared himself duly elected. He then signed the declaration of office and took the chair.
(b) Election of Vice Chairman: The Chairman then asked for nominations for Vice-Chairman. Tony Erbes proposed and Wendy seconded the nomination of David Wood to continue as Vice Chairman. The newly elected Vice Chairman then signed the declaration of office.
3. Minutes
The Minutes of the meeting held on the 11th April 2005 were approved and signed as a correct record.
4. Matters Arising:
(a) Westmore Green: It was agreed that at the meeting on 14 March 2005, it had been agreed that the Green could be used for “Greener Tatsfield” – an afternoon of entertainment, information and publicity - on 16 July subject to the usual conditions as to its use and reinstatement.
5. Delegation of Responsibilities
It was agreed that the Responsibilities for the current year would be finally agreed at the next meeting. The Chairman asked that members should indicate to the Clerk before the next meeting if they wished to change any of their current responsibilities.
4. Tatsfield School
The Chairman reported that a meeting had taken place on 18 April between County representatives, the Headteacher and the Chairman of the Governors to discuss the School’s wishes for the new school. He had no further details and he expressed concern at the apparent lack of urgency in the project. He understood that the target date for completion of the new school had now slipped from September 2006 to January 2007 and he felt that there must be doubts as to whether even that date could be achieved. Because of the inadequacies of the present school, it meant that any handicapped child living in Tatsfield could not go to school in Tatsfield. He had therefore expressed his concerns to the Leader of Surrey County Council who had immediately appointed David Hodge, the newly elected County Councillor to lead on the matter. The Chairman indicated that he had also spoken to David Hodge and had been assured that he would look into the matter immediately and keep the Parish Council informed of all developments. Tony Erbes indicated that he understood that Little Acorns Pre-School had concerns about the changes that might occur in the carpark when the new school was built. It was agreed that this matter could not be addressed until plans were available.
5. Planning Matters
(a) Current Applications: Margaret Boadella reported that there had been no applications to consider during the period since the last meeting.
(b) Sundry Planning Matters:
(1) Westmore Road: It was noted that there had been a structure built on the road boundary that appeared to encroach on the highway. This had been reported to Surrey CC Rights of Way Group for possible action. If it did not encroach on the public footpath, it might be a matter for consideration by Tandridge DC and/or Surrey Highways.
(2) Review of Planning Decisions: The Chairman indicated that he felt that the Parish Council needed to look at decisions of the Planning Authority in cases where those decisions were contrary to views expressed by the Parish Council. Dependant upon the outcome of such a review, it might be desirable to seek a meeting with Tandridge to discuss matters. In the meantime, the Clerk was requested to highlight on Appendix A those decisions where objections had been lodged.
(c) Planning Councillor: Tony Erbes.
6. Finance
(a) Grants: The Clerk drew attention to the grant to Oxted CAB that was included in Appendix B and that was provided for in the Budget.
(b) Payments : The payments listed in Appendix B were approved.
7. Highways & Rights of Way
(a) Tatsfield Safe Routes to School Project: Nothing to report.
(b) Highway Matters:
(1) General: Tony Erbes drew attention to the bad state of local highways. It was noted that if potholes were reported to Surrey Highways, they were normally dealt with within 7 days. More serious repairs however were dealt with in this way.
(2) Lusted Hall Lane/Ricketts Hill Road: The Clerk confirmed that he had prepared a circular letter to be delivered to local Biggin Hill residents. It was hoped that this would be delivered in the next 2/3 weeks.
(2) Traffic Speed Survey: Nothing to report
(3) Development r/o The Old Ship: The Clerk indicated that he had written to Tandridge DC again stressing the importance of the matter but had had no reply. The Chairman indicated that he had also written and had had no response so he intended taking the matter up with the Chief Executive.
(4) Old Lane: The Clerk reported that he had been sent a copy of a detailed diary of events that had been sent to the Police. The matter had been raised at the Tatsfield Police Forum that had preceded the meeting from which it appeared that as a result of police activity, there been a very slight improvement in the overall situation but residents still had great concerns at the continuing disturbance. The Chairman indicated that he felt that the Parish Council should endeavour to bring pressure to bear on Tandridge DC to support the Police in its efforts to obtain an Anti-Social Behaviour Order.
(c) Rights of Way Matters:
(1) Barnfield Road: Jon Allbutt promised to deal with this matter.
8. Reports
(a) County Councillor: There was no report.
(b) District Councillor: Bob David reported on the following matters:
(1) Review of Planning Decisions: He was very much in favour of the Parish Council’s decision to review planning decisions by Tandridge DC
(2) Highways: He found that Surrey Highways were very good at dealing with potholes within a week of a report being lodged. Larger repairs took much longer.
(3) Police: He had recently had a meeting with the local Inspector from which he had learned that Woldingham now had a Community Support Officer paid for by a group of local residents. He had also been informed that the Police were happy to help establish Neighbourhood Watch Groups but it had been made clear that there were no resources to improve the flow of information. He agreed that the proper flow of information was essential if Neighbourhood Watch was to be effective.
(4) Westmore Road: He confirmed that he had reported this matter to SCC Rights of Way Group.
(5) Park Road: He regretted that this long-running dispute over access was continuing despite the best efforts of the Rights of Way Group and others.
(c) Police Matters: There was nothing to report.
(d) Biggin Hill Airport: Ian Mitchell reported that he had attended a recent meeting of the Consultative Committee and had noted the following matters:
(1) The fall in total air traffic appeared to have bottomed out. Business traffic had increased whilst private traffic was still falling.
(2) Complaints had increased by 50-70% over last year and of 20 incidents logged, there were 6 unidentified.
(3) There had been a large number of responses to the Development Plan Consultation and it would some months before the Airport published its response.
(4) He had noted in the Inspector’s response to the Bromley Unitary Plan that there was slightly more emphasis now on economic development as compared to environmental effect.
(5) It was important to ensure that incidents of over-flying of Tatsfield were reported promptly.
(e) Transport Matters: Alan Fry had nothing to report.
9. Notified Items:
(a) Youth Activities: Jon Allbutt regretted that very little progress had been made. The Committee was still endeavouring to find out why the Mobile Youth Centre had been unable to visit Tatsfield. General discussion took place during which the feasibility of a Drop-In Centre was questioned. Jon Allbutt said that this was what the youth wanted and he felt that it was necessary to demonstrate that every effort had been made to achieve this.
(b) Risk Assessment: No reports available.
(c) Emergency Planning: Jon Allbutt indicated that slow progress was being made and he anticipated that the Committee would meet in the next month.
(d) Affordable Housing: The Chairman reported that members had met Andrew Smith and had had an opportunity to see the plans that were about to be submitted for planning consent. Jon Allbutt indicated that, following the meeting, he had received by e-mail a copy of the Badger Report which was very comprehensive and he had passed a copy to Ian Mitchell. He was still awaiting details of the trees that would have to be felled. He indicated that Andrew Smith had enquired whether the Parish Council had a view about the possible sale of some of the land in the conservation area to adjoining owners. After a general discussion it was generally agreed that fragmentation of the ownership of this land would cause difficulty in operating a successful management scheme. It was also generally agreed that the Parish Council would be very reluctant to undertake the management of the area.
(e) Annual Parish Meeting: The Chairman outlined the arrangements that had been made and these met with approval.
10. Village Hall
(a) Management Committee Report: Tony Erbes that he had nothing to report other than in relation to the Constitution and the lease.
(b) Village Hall Constitution: The Clerk reported that he had been sent a copy of a new Scheme that had apparently been adopted by the Management Committee. It was agreed that the Clerk should write the Management Committee expressing the Parish Council’s surprise at this development when it had previously been stated that the Scheme could not be approved until after the lease and transfer had been agreed.
(c) Village Hall Lease: The Clerk reported that he understood that Roger Taylor had now submitted the draft lease in terms agreed by the Parish Council to the Management Committee’s Solicitor.
11. Property & Land Maintenance
(a) General:
(1) Ashen Shaw: Jon Allbutt reported that the account for this work was still not to hand.
(2) Surgery & Parish Room: The Clerk reported that he had now received two estimates for the exterior redecoration of the Surgery and Parish Room. It was agreed that Tony Erbes would consider these carefully and report at the next meeting.
(3) Car Park: The Clerk reported that there were two problems with the carpark. The first problem was the parking of unauthorised vehicles on a more or less permanent basis and the second problem was damage to property. He had written to the owners of the vehicles concerned and David Wood had also approached them on a personal basis. It was clear that they would not refrain from parking overnight unless the cars were clamped or the gates closed overnight. Closure of the gates overnight would in all probability solve the property damage problem. Both solutions would involve thought because of the ramifications and it would also be necessary to get legal advice. After discussion, the Clerk was authorised to seek advice from the SCAPTC Honorary Solicitor.
(b) Tatsfield in Bloom: Jon Allbutt reported that there had been a very good turn-out by volunteers on the preceding Saturday to plant up the hanging baskets and get everything ready.
(c) Pond: It was noted that the Pond had undergone the first maintenance visit of the year from the Contractors.
Westmore & Tatsfield Greens: The Clerk was requested to furnish members with copies of the existing bye-laws as it was considered that these might be due for some modernisation.
12. Meetings to Attend
(a) Woldingham APM: 12 May 2005 at Woldingham Village Hall at7.00 p.m.
13. Correspondence - None
14. Any Other Business
(a) Clacket Lane: Tony Erbes drew attention to some tipping that had occurred between Pilgrims Lane and the M25 that might be of a hazardous nature.
The Meeting closed at 10.20 p.m.
MINUTES of the Annual Parish Meeting held on the 19th May 2005 in the Village Hall, Westmore Green, Westmore Green, Tatsfield commencing at 8.00 p.m.
Present: Mr David Wood Vice Chairman Tatsfield Parish Council (in the chair)
Mrs Margaret Boadella Mr Tony Erbes
Mr Ian Mitchell Mr Jon Allbutt
Guests: Councillor Mrs Marian Myland Chairman Tandridge DC
Mrs Hilary Harber Chair Tatsfield School Governors
Mrs Carol Gibbard Headteacher Tatsfield School
Rev Catherine Wood Rector
Philip Clark Parish Constable
Mr Bob David Tandridge District Councillor
Mrs Angela Williams Chairman Limpsfield Parish Council
Mr Jeff Jeffery Chairman Woldingham Parish Council
Mr Andrew Smith English Rural Housing Association
Inspector Santi Gil Surrey Police
In Attendance: Mr John Sandiford (Clerk) and 25 parishioners.
1. Welcome
The Chairman welcomed all those present including the guests.
2. Apologies:
Alan Fry OBE QPM (Chairman Tatsfield Parish Council), Parish Councillor Mrs Wendy Maddison, Peter Ainsworth MP, Stephen Weigel (Chief Executive Tandridge DC), Harry Pettifor (ex Surrey County Councillor), and David Hodge (Surrey County Councillor)
3. Affordable Housing
Andrew Smith indicated that he had made his initial presentation to the 2003 Annual Parish Meeting. Since then a scheme of development had been worked up in consultation with the Parish Council. Tandridge District Council and the local District Councillor Bob David had also been consulted. A number of environmental issues had been identified during that period of consultation and these had all been addressed in the final plans that had just been submitted to Tandridge District Council for approval. He was hopeful that planning permission would soon be given so that building could proceed.
4. Report of the Parish Council
The Vice–Chairman expressed the Chairman’s personal apologies for his unavoidable absence and he then gave the report on behalf of the Parish Council, a copy of which is annexed to these Minutes.
5. Finance
The Clerk outlined the financial position as at 31 March 2005 as set out in the Financial Summary, a copy of which is attached to these Minutes.
6. Tatsfield School
Carol Gibbard gave a visual presentation outlining the essential elements of the School Plan and the priorities that applied to each of those elements.
The Chairman of the School Governors, Hilary Harber, then indicated that the plans for the new School were under consultation. The Governors had made known to Surrey County Council their priorities for the new school building and a viability study was at present being undertaken. It was hoped that this would be complete by June 2005 and thereafter an Architect and Contractor would be appointed. The Planning application would be lodged by November 2005 and it was hoped that by March 2006 planning permission would be granted and all other arrangements in hand so that building could start in April 2006. Building would take approximately fourteen months and the School was scheduled to open in September 2007.
7. Police
Inspector Santi Gil reported on the crime figures for the last twelve months and indicated that Surrey had yet again the lowest recorded figures in the country and Tatsfield again had the lowest crime figures in the County. Policing in the area was intelligence led as against visible policing. To some extent resources dictated this but he considered that it was very successful. The needs of local communities were now being met by the local Police Forums that highlighted the problems being encountered by particular communities. He would do everything he could to enable Neighbourhood Watches to be re-established but he did not have resources available to improve the flow of information.
8. Tatsfield Community Responders
Phil Clark indicated that the Responders had answered 70 calls during the last twelve months. There were 14 responders, 3 new Responders having been recruited to replace three who had left. Members underwent re-assessment every three months to ensure that they were well equipped to deal with any call and this involved a considerable commitment on the part of the volunteers. He expressed his thanks to all involved and this was echoed by the Vice Chairman and endorsed by all present.
9. Parish Plan
In the absence of Mike Clayton, the Chairman of the Parish Plan Steering Committee, Gerald South reported on the work of the Committee and made particular mention of the Tatsfield Website. Contributions to this were always welcome. He also drew attention to the Green Fair taking place on the 16th July.
10. Youth Activities
The Reverend Catherine Wood reported that the biggest problem in organising activities of any sort for the youth of the village was to obtain adequate supervision. The youth would like to have a drop-in Centre but without volunteers to staff it, the prospects were not good.
11. County Council
In the absence of County Councillor David Hodge, Tina Fry reported on his behalf indicating that as he was newly elected, he wished to say that he was always available to assist parishioers in any way he could. He was very pleased that he had been appointed to lead for the Council on Tatsfield School and had already been fully briefed on the matter. He had also been appointed to the Biggin Hill Joint Liaison Committee.
12. District Council
District Councillor Bob David reported on the following matters:
(1) Council Tax: This had risen by just under 5% for the current year and he had voted in favour of this increase.
(2) Council Housing: The Council Housing stock totalled some 3000 units of which approximately 50 were in Tatsfield. A recent review of Council tenants had shown that 90% of those tenants wanted the housing stock to remain under the direct control of Tandridge District Council. Whether this would be the case depended on the effect of Government rather than on the wishes that had been expressed but the Council was making the views of residents clear to Government.
(3) Rubbish Collection & Recycling: He was pleased that the Council had agreed to increase the frequency and extent of recycling collections although the date when this would take effect had yet to be decided.
(4) Planning Decisions: Officers under delegated authority now made approximately 9 out of 10 decisions.
(5) Planning Policy: He was concerned about the Government policy for the number of houses to be built in the area and urged everyone to campaign to protect the present limit of development in Tatsfield Village.
(6) Affordable Housing: He was disappointed that the Lusted Hall Lane development would not be solely for Tatsfield residents but appreciated why this was so.
(7) Public Meetings: He had organised a number of public meetings on different subject of interest to residents.
13. Tatsfield Emergency Plan
Jon Allbutt indicated that the Parish Council was concerned that there should be an Action Plan in existence that could be implemented in the event of an emergency resulting in communications and/or access being cut off. A Steering Group had been formed and it was hoped that a draft Plan would be ready for publication by the autumn.
14. Questions
Among matters raised by members of the audience were the difficulties being faced by the Vern d’Anjou Committee, the anti-social behaviour being experienced in Old Lane and the future of the Millennium Wood. A view was also expressed that questions should be allowed after each item.
15. Chairman of Tandridge DC
Marian Myland, the Chairman of the Tandridge District Council expressed her pleasure at being invited to attend the meeting. She expressed her thanks to the members of the Parish Council who gave so much time to te interests and concerns of the local community.
MINUTES of a Meeting of Tatsfield Parish Council held on the 13th June 2005 in the Parish Room, Westmore Green, Tatsfield commencing at 8.00 p.m.
Present: Mr Alan Fry OBE QPM (in the chair)
Mrs Margaret Boadella Mrs Wendy Maddison
Mr Ian Mitchell Mr David Wood
In Attendance: Mr John Sandiford (Clerk),
Mr Bob David (Tandridge DC Councillor),
And parishioners.
1. Apologies Mr David Hodge (Surrey CC Councillor) and Parish Councillors Tony Erbes and Jon
Allbutt
2. Minutes
The Minutes of the meeting held on the 9th April 2005 were approved and signed as a correct record subject to the following amendments:-
(a) In Paragraph 7(b)(1): The substitution in the third line of “took longer” for “were dealt with in this way”;
(b) In Paragraph 8(b)(5): the amendment of the heading to “Parkwood Road”.
3. Matters Arising: None.
4. Delegation of Responsibilities
The Clerk indicated that he had not received any requests from members for a change in their current responsibilities. It was agreed that the List of Responsibilities as circulated was approved.
5. Tatsfield School
The Chairman reported that he had been furnished with a timetable for the development of the new School and copies were distributed. He indicated that he was concerned to ensure that this timetable was kept and that no further slippage occurred. It was agreed that the position would be reviewed at the next meeting when it was likely that David Hodge would be present to report.
6. Planning Matters
(a) Current Applications: In the absence of Tony Erbes, the Chairman reported on the applications received during the period since the last meeting. The action agreed is shown in Appendix A.
(b) Lusted Hall Lane: The Chairman proposed that the plans relating to the application in respect of the affordable housing development in Lusted Hall Lane should be made available for public inspection on Saturday 18 June between 9.30 and 11.00 a.m. and that the Parish Council should hold a special meeting on 24th June at 7.00 p.m. to consider its response to the application. It was also agreed that there should be a period of 30 minutes prior to the formal start of that meeting for members of the public to comment.
(c) Sundry Planning Matters:
(1) Surrey Minerals and Waste Development Framework: The Clerk reported that a copy of the draft Statement of Community Involvement for the Framework had been received. Surrey CC was seeking comments on this draft and these were required by 1 July. It was agreed that Ian Mitchell would consider the draft and submit any comments he felt appropriate.
(2) Tomorrow’s Tandridge – Local Development Framework: The Clerk reported that Tandridge DC was starting its consultation on the Core Strategy and Affordable Housing Issues and Options papers and he had been sent copies of both papers. Comments were required by 22 July. It was agreed that Ian Mitchell would consider the papers and, if necessary, circulate members with draft comments.
(3) M25 Widening: The Clerk reported that he had received a copy of a letter sent by the Titsey Parish Meeting to the Highways Agency drawing attention to noise pollution from the M25 and requesting that, in addition to quieter road surfacing, consideration should be given to a bund or solid fence on the Tatsfield/Titsey side of the motorway.
(4) Review of Planning Decisions: Ian Mitchell reported that he had carried out a review of planning decisions. Over the past two years, the Parish Council had considered 113 applications. Of this number, the Parish Council had lodged objections to 40 of which 21 had either been refused by Tandridge or had been withdrawn. Tandridge had refused a further 10 applications to which the Parish Council had not objected and it was agreed that he would look into these cases to ascertain why no objection had been made by the Parish Council.
(c) Planning Councillor: Alan Fry
7. Finance
(a) Audit: The Clerk reported that the official auditor had been previously be HLB-AV Audit but he had been advised that this firm had now become BDO Stoy Hayward. He also reported that the audit had been set to take place on 21 October by which date the Annual Return had to be lodged.
(b) Payments : The payments listed in Appendix B were approved.
8. Highways & Rights of Way
(a) Tatsfield Safe Routes to School Project: It was noted that nothing further had been heard from Surrey Highways and the Clerk was asked to chase the matter up.
(b) Highway Matters:
(1) Lusted Hall Lane/Ricketts Hill Road: Nothing to report
(2) Traffic Speed Survey: The matter had not yet come before the Tandridge Local Committee and there was therefore nothing to report
(3) Development r/o The Old Ship: The Clerk reported that Tandridge DC had confirmed that the name of the road would be Vern Close. The Chairman indicated that he would write to the Mayor of Vern with the news.
(4) Old Lane: The Chairman indicated that he had written to Tandridge DC and the Chief Executive had indicated that he considered that it was doing everything in its power to support the residents and to co-operate with the Police. The Chairman indicated that he had also written to the residents assuring them of the Parish Council’s support. He also indicated that at present, matters were fairly quiet. It appeared unlikely that any enforcement action would be taken over the wall.
(c) Rights of Way Matters:
(1) Barnfield Road: In the absence of Jon Allbutt, there was nothing to report.
(2) Crossways & Kemsley Road (PB 19 & 646): The Clerk reported that both these bridleways had been inspected Surrey Rights of Way and found to be acceptable for people both on foot and on horseback.
(3) Westmore Road: It was understood that, as a result of a meeting with the District Councillor and a representative of Surrey Highways, the owner of the property had agreed to remove the structure back to the boundary line.
9. Reports
(a) County Councillor: In the absence of David Hodge, the Clerk reported on his behalf on the following matters:
(1) Committee Appointments: Councillor Hodge had been appointed to serve on the Transportation, Asset Management and Corporate Management Committees.
(2) Transportation Committee: Part of this committee’s responsibility was highway maintenance and he was anxious to improve communication between the County Council, the Contractor and Parish Councils.
(3) Crossways Court: The Chairman indicated that he would be taking up with Councillor Hodge the difficulties being experienced by some residents because of the lack of public transport, particularly at weekends.
(b) District Councillor: Bob David reported on the following matters:
(1) Westmore Road: As previously reported, he had attended a meeting that had resulted in the owner undertaking to demolish the structure back to the boundary line by 30 September.
(2) Parkwood Road: He regretted that this matter was still ongoing. The main point at issue was the existence of a gate across the right of way for which permission had been given some time ago.
(3) Housing Review: This had been completed and he understood that the Committee would endorse a recommendation that management and control of Council houses should remain in-house.
(c) Police Matters: Ian Mitchell indicated that there had been a spate of distraction burglaries and thefts recently and he had given warning to Neighbourhood Watch co-ordinators.
(d) Biggin Hill Airport: Nothing to report as the next Consultative Committee meeting was not until the latter half of July.
(e) Transport Matters: Alan Fry indicated that he had attended a recent meeting of the East Surrey Transport Committee but there had nothing of particular concern to Tatsfield.
10. Notified Items:
(a) Youth Activities: Nothing to report.
(b) Risk Assessment: Nothing to report.
(c) Emergency Planning: In the absence of Jon Allbutt, there was no report.
(d) Affordable Housing: It was noted that the planning application had now been lodged.
(e) Annual Parish Meeting: The Minutes of the Annual Parish Meeting held on Wednesday 25th May had been circulated to members and were approved. The Chairman expressed his thanks to David Wood for chairing the meeting in his unavoidable absence. David Wood indicated that two points had been raised at the meeting. The first was that the microphone should be used and the second was that questions should be allowed after each speaker. It was agreed that arrangements would be made in future for a microphone to be available. Whilst appreciating the point that had been made about questions, it was agreed that consideration should be given to allowing questions at intervals during the meeting rather after each speaker.
(f) Tatsfield/Vern d’Anjou Society: It was noted that the Society was having difficulty in recruiting volunteers to serve on the Committee and this could threaten the Society’s future. After discussion, it was agreed that David Wood would make enquiries to establish the latest position as there was some doubt about the true position.
11. Village Hall
(a) Management Committee: Margaret Boadella reported that there was concern that the boiler would have to be replaced and the cost would beyond the resources of the Committee. She also reported that it was hoped to run a Race Night on 25 June. The Chairman indicated that the Management Committee had suggested 15 or 17 June for a meeting to discuss the provision of saltbins and the question of vandalism. At his request, the Clerk had asked for some later dates in the light of the additional meetings involved with the development of Lusted Hall Lane.
(b) Village Hall Constitution: The Clerk reported that he had just heard from the Village Hall and had circulated a copy of the reply to members. This indicated that the procedure laid down by the Charity Commission involved direct consultation by the Commission with the Parish Council. This had not previously been made clear to the Parish Council and it was therefore agreed that nothing further need be done at this stage as the views of the Parish Council could be made clear to the Commission in due course.
12. Property & Land Maintenance
(a) General:
(1) Parish Room - Access: The Clerk reported that he had received a quotation from Apex Lifts giving alternative quotations for both inside and outside lifts. It was agreed that this matter should be referred to the Finance Committee for consideration.
(2) Parish Room Redecoration: The Clerk reported that he understood that, having discussed the matter with Denis Reeves, Tony Erbes would be recommending that this quotation be accepted subject to additions for the repair of the window frame and for inflation since the date of the original quotation in October 2004. The details would be confirmed at the next meeting but it was clear that the revised figure was still considerably lower than the other quotation that had been obtained. The work had already commenced.
(3) Car Park: The Clerk reported that he had obtained advice from SCAPTC Honorary Solicitor and had circulated a copy of the advice given. After discussion, it was agreed that the Clerk would obtain full details from the private contractors recommended by SCAPTC for clamping cars and the Chairman would write personally to the car owners asking that they discontinue overnight parking and warning of the action being considered by the Parish Council.
(4) Vandalism: The Clerk indicated that there had an outbreak of vandalism on the night of 30/31 May involving damage to outside lights etc. The Chairman had indicated that Ian Longley had very kindly effected immediate repairs and he intended to write and express the Parish Council’s thanks. The matter had been reported to the Insurers.
(b) Tatsfield in Bloom: In the absence of Jon Allbutt, there was no report.
(c) Pond: Wendy Maddison reported that the Contractors had recently inspected the Pond and had carried a small amount of work for which they did not propose any charge. They would be visiting again immediately before the Tatsfield in Bloom judging. She drew attention to the fact that the Pond was becoming choked by weed. This weed could be cut back but the real solution was to re-introduction ducks to the Pond because they would keep the weed down. She agreed to look into the possibility of a suitable house so that ducks could be re-introduced.
13. Meetings to Attend
(a) CAB AGM: Thursday 23 June at 8.00 p.m. We have been invited as usual to appoint a representative (currently AF) to be notified by 16 June
(b) Surrey Police Annual Conference: Tues 14 June at Queens Stand – Ian Mitchell might attend.
14. Correspondence
(a) Children in Need Fun Day: The clerk indicated that he had received a request from Louise McRandal to use Westmore Green on 7th August for this event. He had circulated details and it was agreed that this would be allowed subject to the usual conditions.
(b) Surrey CC: The Clerk drew attention to the Comments Compliments and Complaints leaflet recently published by Surrey CC, copies of which had been distributed to all members
15. Any Other Business
(a) Tatsfield School Fair: Margaret Boadella drew attention to this Fair taking place on Saturday 17 June.
(b) Bye-Laws: The Clerk promised to circulate copies to members.
The Meeting closed at 10.05 p.m.
RESULTS:-
Approved
2004/1849 Clacket Lane Sandpit – Variation of 97/0286
05/017 But an Ben, Ricketts Hill Road
05/0152 Sunnydene, Crossways
05/0345 13 Shipfield Close
Refused
05/0298 Stable Cottage, Maesmaur Road Objection lodged
Appeals Pending
03/483 Land adj Ship Hill (Orange PCS Ltd)
03/1128946 Land at Great South Street Farm (LBB)
03/1128638 Clacket Lane Sandpit, Clacket Lane
03/1687 2 Beacon Shaw, Approach Road
.04/0674 Manor Livery, Manor Road
04/1254 The Paddocks, Lusted Hall Lane
04/1531 Fernlea, Old Lane
04/1797 Land r/o Whygate & Valleyside, Goatsfield Road
CURRENT APPLICATIONS:-
05/0695 Land opposite Porziuncular, Parkwood RoadErection of detached dwelling with access on to Parkwood Road.Recommendation: Objection lodged based on (1) development in MGB (2) outside the development core and contrary to the District Plan and (3) difficulty of access.
05/0466 Development adjoining The Old Ship, Westmore GreenDisplay of 1 Free Standing Non-Illuminated signRecommendation: Objection to be lodged based on retrospective nature of the application and the use of wrong name.
95/777 Land to NW of 42 Lusted Hall LaneDemolition of existing garages; Erection of 2 x 1 bed, 4 x 2 bed Flats and 4 x2 bed and 3 x3 bed Houses (total of 13 affordable units) together with access road and associated works.Recommendation: To be considered in detail at a special meeting on 24th June.
MINUTES of a Meeting of Tatsfield Parish Council held on the 24th June 2005 in the Parish Room, Westmore Green, Tatsfield commencing at 7.00 p.m.
Present: Mr Alan Fry OBE QPM (in the chair)
Mr Jon Allbutt Mrs Margaret Boadella
Mr Tony Erbes Mrs Wendy Maddison
Mr Ian Mitchell Mr David Wood
In Attendance: Mr John Sandiford (Clerk),
Mr Bob David (Tandridge DC Councillor),
And 3 parishioners.
1. Apologies
2. Minutes
The Minutes of the meeting held on the 13th June were approved as a correct record and it was agreed that these would be signed at the next meeting.
3. Matters Arising: None.
4. Planning
App No.05/777 - Land NW of 42 Lusted Hall Lane
Demolition of existing garages and the erection of 2 x 1 bed, 4 x 2 bed Flats and 4 x2 bed and 3 x3 bed Houses (total of 13 affordable units) together with access road and associated works
The Chairman indicated that the meeting had been called specifically to deal with this matter. After a wide-ranging discussion, it was unanimously agreed that no objection should be lodged to the application but there were matters that were of concern both to the Parish Council and to local residents that should be brought to the attention of Tandridge DC. These matters were:-
1. The loss of the natural screen that presently exists for properties on the north and east boundaries of the site. Tandridge to be asked to impose conditions
(a) that trees are felled only where building operations require it and with the approval of your Tree Officer; and
(b) that consideration be given to the making of a Tree Preservation Order to cover not only the site but also the ancient bank along the western boundary (outside the boundary of this site).
2. The safety of the access on to Lusted Hall Lane from the point of view of road management and also from the point of view of water draining from the site on to the road.
3. The Management Agreement lasting only for a period of only 5 years.
4. The fact that no street lighting is to be provided meets with the approval of the Parish Council.
5. The provision for secure fencing between the wildlife area and the housing was considered to be essential to prevent dumping of rubbish and disturbance of the wildlife.
6. The long term management of the wildlife area indicating that the Parish Council was of the view that management should be kept to a minimum to allow the wildlife to exist without interference as has been the case for many years.
The meeting closed at 8.05 p.m.
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