MINUTES of a Meeting of Tatsfield Parish Council held on the 10th April 2006 in the Parish Room, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present: Mr Alan Fry OBE QPM (in the chair)
Mr Jon Allbutt
Mr Tony Erbes Mrs Wendy Maddison
Mr Ian Mitchell Mr David Wood

In Attendance: Mr John Sandiford (Clerk),
Mr David Hodge (Surrey CC Councillor)
Mr Bob David (Tandridge DC Councillor)
And 2 parishioners.

1. Apologies Mrs Margaret Boadella

2. Minutes
The Minutes of the meeting held on the 13th March 2006 were approved and signed as a correct record.

3. Matters Arising:
(a) Westmore Green Children Play Area: Jon Allbutt indicated that he had nothing to report. .

4. Tatsfield School
The Chairman reported that, as he had already informally reported to members, he had attended a Project Meeting at the School on 22 March when the Surrey officers had briefed those present on the latest plans. His concerns and those of all members about those plans were concentrated on the proposed access and, in particular, the arrangement of the parking places. He, David Hodge and Bob David had discussed these aspects with Ousman Sanyang of Surrey Highways at a meeting on 30 March and he was of the opinion that the meeting had been beneficial and that there was better appreciation of the points made by the Parish Council. He had written to Surrey Highways detailing the anticipated additional use for leisure facilities and he was hopeful that there would a relaxation of attitude about parking provision. Unfortunately, Ousman Sanyang would be leaving Surrey Highways on 30 April and someone else would be dealing with the matter thereafter.
The Public Meeting held on Monday 3 April had gone off successfully and as members had been present, he did not propose to report on that in detail.
The Clerk reported that Peter Dickin had now been supplied with a copy of the latest plans and it was his opinion that 15 exclusive parking places for the use of the Village and Parish Room were not sufficient.
General discussion took place during which it became clear that members were extremely concerned that there had been no meaningful negotiations about the terms on which the L-shaped Field would be incorporated into the new school project. It was agreed that an early meeting should be sought with Surrey in order to make clear the Parish Council’s concerns at the lack of detail available.
As he had made known to members the following indicative programme had been provided by David Hodge for the Village centre:-
Local Committee funding for feasibility and consultation approved 24 March 2006
Feasibility work from June 2006 onwards
Informal consultation late 2006
Local Committee approval 26 Jan or 23 March 2007
Design detail April 2007 onwards
Formal consultation (Traffic Orders) Late 2007
Construction 2008

5. Planning Matters
(a) Declaration of Interests: Prior to any discussion taking place, Ian Mitchell declared a personal prejudicial interest in respect of Application No.06/0400 as the owner of land adjoining Greenway Cottage, Greenway, Tatsfield. Wendy Maddison also declared a personal prejudicial interest in respect of Application No.06/0460 as she was related to the applicants. Both left the room while the respective applications were considered.
(a) Current Applications: Wendy Maddison reported on the applications listed in Appendix A with exception of Nos.06/0400 and 06/0460 and the action agreed in respect of those applications is as shown in Appendix A.. Alan Fry then reported on Applications Nos.06/0400 and 06/0460 and the action agreed in respect of those applications is as shown in Appendix B.
(b) Sundry Planning Matters:
(1) Planning Protocol: The Clerk reported that he had received suggested amendments from Bob Evans and it was agreed that he would circulate a copy of the Protocol and the amendments to all members. The Protocol would then be considered at the next meeting.
(2) Bromley Unitary Development Plan: The Clerk reported that this Plan had now been adopted and the three documents involved had been published and were available for public inspection.
(3) Tandridge DC Local Development Framework: The Clerk reported that Tandridge DC would be issuing for public consultation the Core Strategy and Affordable Housing Preferred Options documents in May. A briefing was being held on 23 May and two councillors were invited. It was agreed that Alan Fry and Ian Mitchell would attend.
(4) Lusted Hall Lane Affordable Housing Development: It was noted that some preliminary groundwork had commenced on the site.
(5) South East Plan: Ian Mitchell indicated that the South East Regional Assembly had submitted this Plan to the Government and it was open to public consultation until 23 June 2006. He would go through the documents and report back.
(c) Planning Councillor: Ian Mitchell

6. Finance
(a) Grants: Nothing to report
(b) Hall Loan Repayment: The Clerk indicated that Appendix B provided for the repayment of the loan on the 10 April 2006. The amount of Ł12,260 was more than the amount required but a detailed redemption would be supplied and a refund of any over-payment made.
(c) Audit: The Clerk reported that the audit would take place on 20 October 2006.
(d) Payments: The Payments listed in Appendix B were approved.

7. Highways & Rights of Way
(a) Highway Matters:
(1) Lusted Hall Lane/Ricketts Hill Road: The Clerk indicated that he had heard nothing from BT in this matter.
(2) Traffic Speed Survey: Jon Allbutt reported that he had nothing to report.
(3) Old Lane: The Chairman indicated that he had had chaired a meeting on 3 March attended by the Clerk and by John Lawrence (Deputy Director of Environmental Control) Hilary New (TDC Community Safety Manager), Richard Coles (TDC Waste Enforcement Officer), Inspector Steve Whitcombe (Surrey Police), Bob David and 3 residents of Old Lane. There had been an explanation given by the officials of the extent of their respective powers and the actions that they were taking. The residents had expressed complete satisfaction with the attention that the Police were giving to the matter although there was constantly delay in information reaching the right sources. The residents were less happy with the perceived lack of action on the part of Tandridge DC. In an endeavour to improve communications, Hilary New volunteered to act as the co-ordinator. It was agreed that all communications would be addressed to her and she would ensure that the relevant departments were advised. Residents were urged to keep a record, particularly over the next 2/3 months, of all events occurring in relation to the youth concerned and the property where he lived. The Chairman also suggested that members might wish to lend their support to residents by making unscheduled visits to Old Lane and recording details.
. It was noted that the juvenile court hearing scheduled for 5 April when an application for an ASBO was to have been made had been postponed because of a technical formality. A new date had not yet been fixed.
(b) Rights of Way Matters:
(1) Bridleway No.648 Paynesfield Road: The Clerk indicated that some residents have expressed a wish to prevent vehicular traffic using the unmade part of this road that is a public bridleway. The reasons given were because this section is so narrow that it is almost impossible for horses and vehicles to pass and also because there was a belief that traffic will increase with the advent of the new school. Surrey CC have been approached and asked if a post could be erected in the middle of road to prevent vehicles using it. Surrey have indicated that it would not be prepared to do this because it would prevent anyone with legitimate private vehicle access rights from exercising those rights. It had suggested that the Parish Council “may wish to consider attempting to get those people with vehicular rights to waive those rights and then the Parish Council could install such a post.” After discussion, it was agreed that no action would be taken until more evidence was available as to the extent of the use of the bridleway.
8. Reports
(a) County Councillor: David Hodge reported on the following matters:-
(1) Tatsfield School: He wished to reassure the Parish Council that Surrey was fully committed to this project and a budget of Ł6m had been approved. The preliminary planning stage was well in hand and a contractor had been appointed. He summarised the present position and indicated that he would continue his efforts to ensure the matter proceeded quickly.
(2) Highways: He was concerned at the service provided by the County Contractor as compared to that provided by a different contractor in West Surrey. Because of financial restraints, the workforce was being pruned and the depot at Oxted and, possibly, at Godstone, were likely to close.
(b) District Councillor: Bob David reported on the following matters:
(1) Westmore Green: He was pleased to report that Thames Water had done a very good job to repair the flood damage that occurred near Rose Cottage.
(2) Vandalism: There had been some recent vandalism in the village involving egg throwing and damage to daffodils.
(3) Tandridge Magazine: He drew attention to the excellent magazine published by Tandridge DC.
(c) Police Matters: Ian Mitchell indicated he had nothing to report. The Clerk reported that he had received a letter from the Chief Constable and the Chairman of the Police Authority indicating that they had been asked to agree a merger with Sussex Police to create a single strategic police force. The letter indicated that, whilst there were concerns over the merger, they were committed to doing their very best for the people of Surrey. However, it had subsequently been announced that both Police Authorities were opposed to the merger and were making representations accordingly.
(d) Biggin Hill Airport: Ian Mitchell reported that the next meeting of the Joint Consultative Committee would be 27 April.
(e) Transport Matters: Alan Fry drew attention to the reduction in the 411 bus service which had occurred without any consultation. Details of the revised service had been placed on the Notice Board. The Clerk confirmed that he had written to the Mayor of London with regard to the problem that had indirectly arisen from teenagers being granted free bus travel.
(f) Risk Assessment: Nothing to report.

9. Notified Items:
(a) Youth Activities: Jon Allbutt indicated that funding opportunities were being investigated.
(b) Parish Emergency Plan: Jon Allbutt indicated he had nothing to report.

10. Village Hall
(a) Management Committee Report: Tony Erbes reported that there had been a very successful fundraising function held recently.
(b) Village Hall Constitution: Nothing to report.
(c) Village Hall Lease: It was unanimously agreed that the public and press should be excluded whilst this matter was discussed as it involved the discussion of the terms of a legal contract to be entered into by the Parish Council.

11. Property & Land Maintenance
(a) General:
(1) Parish Room- Access: Nothing to report
(2) Beech Wood, Ricketts Hill Road: Jon Allbutt had nothing to report.
(3) Surgery Carpark: Tony Erbes was authorised to arrange for the area to be generally tidied up and for vegetation to be cut back.
(b) Tatsfield in Bloom: Jon Allbutt reported that the judging for South East in Bloom would take place on 11 July 2006. Everything was proceeding well and it had been agreed that there would be as much as water reduction as possible and this had been well received by the National Organisers. Consideration was being given to a wrought iron relief “Tatsfield” sign adjacent to the junction of Approach Road and Clarks Lane and a financial grant was being sought. He also reported that Tandridge DC had offered to re-seed the bare area at the southern end of Westmore Green.
(c) Pond: Wendy Maddison indicated that a collection of plants had been donated and she was investigating the cost of planting them.

12. Meetings to Attend
(a) Chelsham & Farleigh Annual Parish Assembly: 26 April 2006 at 8 p.m. at Farleigh Hall, Farleigh Court Rd. Warlingham.
(b) Surrey Community Action Chairs Forum: 20 April 2006 at Runnymede Centre, Chertsey Road Addlestone 1.30-20.00 p.m.
(c) Woldingham Parish Meeting: 18 May at 7 p.m. at Woldingham Village Hall

13. Correspondence
(1) Parish Council Toolkit: The Clerk was asked to highlight matters that required bringing up to date so that these could be discussed at a subsequent meeting..

14. Any Other Business
(a) Annual Parish Meeting – 17 May 2006: The Chairman indicated that Chief Constable Bob Quick had accepted an invitation to be the Guest Speaker. The Clerk indicated that invitations would be sent out shortly.
(b) Parish Council Website: Ian Mitchell indicated that Surrey CC was offering facilities so that all Parish Council were featured on the County Council website and he was investigating this.

The Meeting closed at 10.25 p.m.

APPENDIX B - planning

RESULTS:-
Approved
05/1891 Church Farm Barns, Church Hill
06/0089 22 Shipfield Close
06/0145 Wood Pole Line, Ricketts Hill Road
06/0162 Wood Pole Lines, Kemsley Road

AppealsPending
05/0843 Woodlands, Old Lane

CURRENT APPLICATIONS:-

06/0294 Thriftwood Cottage, Broomlands Lane, Demolition of Conservatory; erection of first floor side extension and first floor front extension; loft conversion with rooflights to front rear and side slopes. (description amended to include words in bold type). Recommendation: Objection to be lodged based on development in MGB and excessive increase.

06/0327 Top of the Down, Ricketts Hill, Erection of single storey side extension with pitched roof over and part conversion of roof to provide habitable rooms with dormer windows to side, front and rear roof slopes. Recommendation: No objection

06/0395 111 Paynesfield Road Erection of single storey side extension with modification to accommodation within resultant roof space. Recommendation: No objection

06/0400 Land adjacent to Greenway Cottage, Greenway Demolition of building and erection of chalet bungalow with integral double garage. Recommendation: No objection

06/0460 Fernlea, Old Lane Erection of single storey rear extension, part infill and repitch of roof slope (Certificate of Lawfulness for Proposed Development).Recommendation: No objection

06/0468 Park Farmhouse, Rag Hill Road Erection of detached double garage Recommendation: To be dealt with by next Planning Councillor

06/0479 Kingscote Farm, Lusted Hall Lane Erection of 17.5m high Monopole supporting 6 antennae with 3 equipment cabinets and ancilliary development. Application by O2 (UK) Ltd (Consultation by Bomley LB) Recommendation: To be dealt with by next Planning Councillor

MINUTES of a Meeting of Tatsfield Parish Council held on the 8th May 2006 in the Parish Room, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present: Mr Alan Fry OBE QPM (in the chair)

Mr Jon Allbutt Mrs Margaret Boadella

Mr Tony Erbes Mrs Wendy Maddison

Mr Ian Mitchell Mr David Wood

In Attendance: Mr John Sandiford (Clerk),

Mr David Hodge (Surrey CC Councillor)

Mr Bob David (Tandridge DC Councillor)
And 4 parishioners.

1. Apologies - None

2. Election of Chairman and Vice Chairman

(a) Election of Chairman: The Chairman asked for nominations. David Wood proposed and Wendy Maddison seconded the nomination of Alan Fry. As there was no other nomination, the Chairman declared himself re-elected to the office of chairman. A vote of thanks was unanimously passed to the Chairman for his work in the preceding year.
(b) Election of Vice Chairman: The Chairman proposed and Wendy Maddison seconded the nomination of David Wood. As there was no other nomination, the Chairman declared David Wood re-elected to the office of Vice-Chairman. The Chairman thanked the Vice-chairman for his support during the past year.

3. Declarations of Interest: None

4. Minutes
The Minutes of the meeting held on the 10th April 2006 were approved and signed as a correct record.

5. Matters Arising:
(a) Surgery Carpark: Tony Erbes indicated that he would chase this matter up and, if necessary, obtain the services of a different contractor to tidy the carpark.

6. Delegation of Responsibilities

It was agreed that members would advise the Clerk if they wished to change any appointments and the matter would be finalised at the next meeting..

7. Tatsfield School

The Chairman reported that he and the Clerk, together with Peter Dickin had had a meeting with Surrey Councillor David Hodge accompanied by Steve Evans (Estates Department) and Beverley Spooner (Education Department) on 26 April. The Clerk had circulated detailed notes of this meeting and so members were aware of the discussions that had taken place. This meeting had been followed on 28 April by an informal meeting with members of the Village Hall Management Committee to brief them on the outcome of this meeting with Surrey CC ahead of the meeting of the Project Committee on 3 May. The Hall Committee had expressed their appreciation of the fact that they had been so fully informed of developments.

The Chairman reported that, at the last Project Meeting, it had been suggested that the submission of the planning application would be delayed because an officer was on holiday.

David Hodge then indicated that the application could be submitted the following day if the Parish Council would confirm that it wished to proceed. The Chairman indicated that the Parish Council had stated from the very beginning of this matter that it was prepared in principle for the L-shaped Field to be the subject of negotiations with a view to it becoming part of the new school site. It was unanimously agreed that this remained the Parish Council’s position. David Hodge confirmed that he would authorise the submission of the planning application the following day.

The Clerk indicated that there were other matters to discuss and as these involved the terms of the legal agreement to be entered into with Surrey CC, it was unanimously agreed that the public and press should be excluded whilst these matters were discussed.

8. Planning Matters
(a) Current Applications: Ian Mitchell reported on the applications listed in Appendix A and the action agreed is as shown in Appendix A..

(b) Sundry Planning Matters:

(1) Planning Protocol: It was agreed that discussion of the draft Protocol would be postponed to the next meeting as the Chairman was seeking further information from Tandridge DC.
(2) Bromley Unitary Development Plan: The Clerk reported that this Plan had now been adopted and the three documents involved had been published and were available for public inspection.
(3) Tandridge DC Local Development Framework: Ian Mitchell would be attending a briefing on this matter by Tandridge DC being held on 23 May. David Wood said he hoped to attend.
(4) Lusted Hall Lane Affordable Housing Development: Discussion took place about the name to be proposed for this development and it was agreed that members would give the matter further thought and that the matter would be mentioned at the Annual Parish Meeting.
(5) Sevenoaks DC Local Development Framework: The Clerk reported on the recent update received in this matter.
(6) South East Regional Plan: It was agreed that Ian Mitchell would consult Tandridge DC as to the terms of its response in this matter so that the Parish Council response could support it.

9. Finance

(a) Grants: The Clerk reported that he had received a request from East Surrey Museum for a donation towards a fund to buy more of the Roger Packham collection of historic postcards. Have obtained a grant of Ł3000 from Caterham Barracks Environmental Fund but need as much again. After discussion it was agreed that a donation of Ł50 be made.

(b) Hall Loan Repayment: The Clerk reported that the Hall loan had now been repaid and the final amount required to redeem was Ł12,159.15. As a consequence an overpayment of Ł100.85 had been made for which a cheque had been received.

10. Highways & Rights of Way

(a) Highway Matters:

(1) Lusted Hall Lane/Ricketts Hill Road: The Clerk indicated that he had heard that the telephone box was to be removed but it might some time before it was removed. The box had been vandalised recently and been very promptly repaired. The Tatsfield sign at this junction had also been vandalised and this had been reported to Surrey Highways. It had been repaired and re-instated immediately.

(2) Traffic Speed Survey: Jon Allbutt indicated that he had nothing to report but undertook to chase the matter up by the next meeting.
(3) Old Lane: It was noted that the situation appeared to have improved to some small extent over the past few weeks. No new date had yet been given for the ASBO hearing.

10. Reports

County Councillor: David Hodge reported on the following matters:

(1) Tatsfield School: As indicated in para 7.
(2) Highways: He was aware of the serious concern of the Parish Council about the bad state of repair of local roads and he assured members that the matter was being taken up at the highest level. He was unable to say anything further at present.

District Councillor: Bob David reported on the following matters:

(1) Local Bus Services: There was considerable local concern at the recent cutback in the 411 bus service and he wondered whether the Parish Council would be prepared to consider fund a replacement service. The Chairman indicated that he felt that before this could be considered, evidence would have to be produced to show that Buses4u could not cover the loss of the 411 service.
(2) Fly-tipping: He drew attention to the very efficient rubbish removal service and emphasised the need for information from the public to enable the Council to prosecute fly-tippers.
(3) Titsey Hill: He drew attention to the forthcoming closure of Titsey Hill for road repairs and he urged Surrey Highways to give early notice of the exact dates of closure.
(4) Deer: He also drew attention to a recent accident in Ricketts Hill Road when a deer had been badly injured and had to be put down. He had asked Surrey Highways to consider whether it warranted the erection of warning signs.

Police Matters: Ian Mitchell indicated that, at the Police Community Liaison that had preceded the Council meeting, discussion had taken place about the benefits to be gained from Neighbourhood Watches despite the fact that the Police were unable to pass information in sufficient time for that information to be of the greatest use.

Biggin Hill Airport: Ian Mitchell reported that, at the recent meeting of the Consultative Committee, it had been reported that the last quarter had been the worst quarter ever for private air traffic and the best quarter ever for commercial traffic. Medical emergency flights were increasing and this caused some difficulty at times because of the restrictions on flying hours. The relationship between the Operator and the London Borough of Bromley seemed to be as bad as ever and it seemed that there was little prospect of this situation improving. Complaints about low flying were almost negligible.

Transport Matters: The Clerk indicated that he had received a reply to his letter to the Mayor of London from London Buses. This indicated that a special Transport Operational Command Unit (TOCU) had been set up to police the bus network and TOCU was closely monitoring youth disorder on the bus network through the analysis of TFL incident data and Metropolitan Police crime data. The concern of the Parish Council was appreciated. It pointed out that as Child Oyster Photocards were at present valid to age 16 and from September age 18, these would need to be updated regularly due to the change in appearance of younger passengers and therefore the help that these cards give to low income families would be reduced “due to administration fees”. The views of the Parish Council would be taken into consideration.

(f) Risk Assessment: Nothing to report.

12. Notified Items:

(a) Youth Activities: Jon Allbutt reported that funding for the County Youth Worker, John Twigg, had been confirmed for the year ahead. Arrangements were in hand for all the present voluntary helpers to be properly registered and this would involve the payment of fees. It was also hoped to organise outdoor activities and this would involve transport costs. He hoped that the Parish Council would give some financial and agreed to produce definite information as to the amounts involved. It was unanimously agreed that financial support would in principle be favourably considered.

(b) Parish Emergency Plan: Jon Allbutt had nothing to report.

(c) Annual Parish Meeting: The Chairman indicated that the Chief Constable was unlikely to be able to attend due to health reasons. He hoped that someone would deputise for him. It was agreed that tea, coffee and biscuits would be provided.

13. Village Hall

(a) Management Committee Report: Nothing to report.

(b) Village Hall Constitution: Nothing to report.

(c) Village Hall Lease: It was unanimously agreed that the public and press should be excluded whilst this matter was discussed as it involved the discussion of the terms of a legal contract to be entered into by the Parish Council.

14. Property & Land Maintenance

General:

(1) Parish Room- Access: Nothing to report

(2) Beech Wood, Ricketts Hill Road: Jon Allbutt regretted that he had nothing to report

(b) Tatsfield in Bloom: Jon Allbutt reported that Westmore had been successfully re-seeded in two areas by Tandridge DC. All preparations were well in hand.

15. Meetings to Attend

(a) Woldingham Parish Meeting: 18 May at 7 p.m. at Woldingham Village Hall

(b) Tandridge Access Group AGM: 6 June 2006 at 2.00 p.m. at Council Offices, Oxted.
(c) N Tandridge History Centre AGM: 25 May 2006 at 7.30 p.m. at Chaldon Church – Ian Mitchell to attend.

16. Correspondence

(1) Clean Neighbourhoods & Environment Act 2005: The Clerk had distributed a copy of the letter from DEFRA concerning this matter. It was agreed that the question of dog fouling in public places was the only area where there was concern.

(2) Local Authority Byelaws in England: The Clerk drew attention to this discussion paper issued by DEFRA in respect of which comments could be made before June.

17. Any Other Business

(a) Vern d’Anjou Association: Margaret Boadella reported that there had been a successful visit to Vern and the Mayor of Vern had sent best wishes to the Parish Council.

(b) Paynesfield Road: David Wood reported that residents of the unmade portion of this road claimed that they owned half the width of the road and considered that they might have power to restrict traffic from using the road.

The Meeting closed at 10.29 p.m.

PLANNING

RESULTS:-

Approved
06/0282 Crayford Cottage, Johns Road - Representations made
06/0307 11 Westmore Road
06/0322 2 Beacon Shaw, Approach Road - Objection lodged

Refused
95/0745 Tregantle, Hillside Road

Appeals Pending
05/0843 Woodlands, Old Lane

CURRENT APPLICATIONS:-

06/0468 Park Farmhouse, Rag Hill Road
Erection of detached double garage
Recommendation: If granted, request conditions to be imposed (1) preventing conversion to residential use and (2) limiting parking to domestic vehicles only.

06/0479 Kingscote Farm, Lusted Hall Lane
Erection of 17.5m high Monopole supporting 6 antennae with 3 equipment cabinets and ancillary development. Application by O2 (UK) Ltd (Consultation by Bromley LB)
Recommendation: Objection to be lodged based on excessive height and request for site sharing.

06/0562 82 Paynesfield Road
Reduce 9 Cupressus trees by 1 metre from top and laterals (TPO 146).
Recommendation: No objection.

06/0576 The Grasshopper Inn, Westerham Road, Moorhouse
Change of use of first floor staff accommodation to hotel accommodation and conversion of second floor accommodation with various internal alterations and new windows to north, north-east and north-west elevations at first and second floor level; erection of fire escape stairs to north-west elevation.
Recommendation: No objection.

MINUTES of a Meeting of Tatsfield Parish Council held on the 12th June 2006 in the Parish Room, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present: Mr Alan Fry OBE QPM (in the chair)

Mr Jon Allbutt Mrs Margaret Boadella

Mrs Wendy Maddison Mr Ian Mitchell

Mr David Wood

In Attendance: Mr John Sandiford (Clerk),

Mr Bob David (Tandridge DC Councillor)

And 1 parishioner.

1. Apologies – Mr Tony Erbes

2. Declarations of Interest:
(a) General: The Clerk drew to the attention of members the necessity for keeping their Declaration of Interests up to date. And explained that this could be done either by completing an appropriate form or by giving details at this stage of a meeting that would be recorded and a copy placed with the original details. The Clerk also drew attention to a form that had now been made available by the Standards Committee to enable councillors to apply for a dispensation in cases where more than 50% of councillors have a personal and prejudicial interest in the same matter. Copies of the form had been distributed to all members.
(b) Individual Declarations:
(1) All members present then declared a personal interest in the application for planning consent in relation to the new Tatsfield School No.06/0740 by virtue of the fact that part of the site was owned by the Parish Council. (see Paragraph &(a)).
(2) Alan Fry declared a personal prejudicial interest in the application for planning in respect of The Manor House No.06/0818

3. Minutes
The Minutes of the meeting held on the 8h May 2006 were approved and signed as a correct record subject to an amendment of Paragraph 11(b) to read “would be prepared to make a case to the County Council for a service to Oxted and Warlingham and back once or twice weekly to enable shopping etc to be done”.

4. Matters Arising:
(a) Surgery Carpark: The Clerk indicated that the carpark had now been tidied and the hedge cut.

5. Delegation of Responsibilities

The Clerk indicated that he had not received any requests for changes from members and it was therefore agreed that the last year’s appointments would be continued.

6. Tatsfield School

The Clerk indicated that Peter Dicken would shortly be submitting draft terms of agreement for approval. These would be based on the discussions that had taken place to date.

7. Planning Matters
(a) Current Applications: David Wood reported on the applications listed in Appendix A and the action agreed is as shown in Appendix A..

(b) Sundry Planning Matters:

(1) Planning Protocol: The Chairman indicated that, following a discussion with Bob Evans, he considered that it was only necessary for the Clerk to write to applicants in the event of an inspection being considered appropriate. It was there fore agreed that the Clerk would circulate copies of the final draft ready for approval at the next meeting.
(2) Tandridge DC Local Development Framework: Ian Mitchell reported that he had attended the recent seminar but there was no new developments.
(3) Lusted Hall Lane Affordable Housing Development: Discussion took place about the name to be proposed for this development but no agreement was forthcoming and it was agreed that the Chairman would consider the matter.
(4) South East Regional Plan: Ian Mitchell had nothing of substance to report.
(5) The Pump House, Pilgrims Way: The Hill Park & Pilgrims Way Residents Association had written to Tandridge DC about its concern at the Contractors base site being established at the Pump House site. Originally it was thought that this was connected with activities at the Pump House itself but recently it has been discovered that the site is a base for contractors for Thames Water carrying out work within a thirty mile radius. It was agreed that these developments were of concern and the Clerk was requested to write Tandridge DC requesting a copy of any reply sent the Residents Association

8. Finance

(a) Grants: The Clerk reported that he had received a letter of thanks from East Surrey Museum for the donation of Ł50 towards the fund to buy more of the Roger Packham collection of historic postcards. He had also received requests from Tatsfield Vern Society and Oxted CAB and he had included these in Appendix B.

(b) Audit: The Clerk reported that he had had a meeting with Peter Frost, the newly appointed Internal Auditor, and everything was in order. There would be a further meeting to finalise the figures on 20 June and a copy of the final Accounts would then be circulated to members so that they could be approved at the next meeting.

9. Highways & Rights of Way

(a) Highway Matters:

(1) Lusted Hall Lane/Ricketts Hill Road: The Clerk indicated that the kiosk had still not been removed. He indicated that this item would not appear on future agendas but he would report as and when the kiosk was removed. This was agreed..

(2) Traffic Survey: Jon Allbutt indicated that approximately 20 people were required to carry out the survey and it was suggested that School parents might be prepared to assist. Enquiries would be made to see if this was possible. The survey date would be fixed once availability of volunteers was established. It was noted that the Census would have to be carried out during term time if it was to have any validity.
(3) Old Lane: It was understood that there had been a court hearing last week but the details were known.
(4) Village Centre: The Chairman indicated that, as he had announced at the Annual Parish Meeting, he intended, in conjunction with David Hodge, to set up a Group to consider a traffic management scheme for the Village Centre. As yet he had not received any offers of assistance but Hilary Harber had indicated that she may be able to introduce someone to help.
(5) CCTV: Andrew Bond, the proprietor of The Old Bakery, had indicated that he was proposing to install a CCTV system for the benefit of his premises. He had also indicated that if the Parish Council was prepare to meet the leasing cost of an additional camera, he would be quite willing for this to be linked into his system and for it to be fixed to his premises to overlook the Village Centre. It was agreed that this was a matter worthy of further investigation and the Chairman promised to report back in due course.

10. Reports

County Councillor: In the absence of David Hodge, there was nothing to report.

(b) District Councillor: District Councillor: Bob David reported on the following matters:

(1) Local Transport: He was pleased to report that David Hodge had promised to investigate the possibility of providing a once-a-week bus service to Oxted and Caterham/Warlingham for shopping.
(2) Crime: He believed that the published crime figures did not necessarily reflect the true position. He did not consider that Tatsfield was being targeted as had been promised at recent Police Community Liaison Meetings and he believed that there was general frustration on the part of residents.

(c) Police Matters: Ian Mitchell reported that he continued to circulate members with the monthly crime figures that remained at a low level. He appreciated that there were difficulties in the reporting system but pointed that this could now be done via the internet. The Clerk indicated that Surrey Police were asking for comments by the end of July on the proposed merger of Surrey and Sussex Police. The Clerk had distributed copies of the Police letter and it was agreed that the matter would be discussed at the next meeting. The Chairman indicated that he hoped to arrange a meeting shortly to discuss Neighbourhood Watch.

(d) Biggin Hill Airport: Ian Mitchell reported that the recent Air Show had been successful. There had been a temporary increase in private air traffic but generally there was concern that this sector was declining. Executive jet travel was however on the increase. Complaints about over-flying continued to diminish.

(e) Transport Matters: The Chairman indicated that he would be writing to David Hodge to make known the fact that users of the Buses-4-U service found it difficult to make contact on the telephone to book journeys and, when they did, the service was not user friendly.

(f) Risk Assessment: Nothing to report.

11. Notified Items:

(a) Youth Activities: Jon Allbutt reported on the present situation with the Tatsfield Youth Project and detailed the expenditure that the Project would be involved in. This expenditure would be in the region of Ł250-300 and included the cost of CRB checks, SCYP registration, advertising, etc After discussion, it was unanimously agreed that the Parish Council would, by way of grant, be prepared to meet expenditure up to an amount of Ł200.

(b) Parish Emergency Plan: Jon Allbutt indicated that he had submitted the draft Plan to the County Council for comment and approval.

(c) Annual Parish Meeting: The Minutes of the Annual Parish Meeting held on 17 May 2006 were approved and signed as a correct record. The Chairman indicated that he considered that the meeting had been successful.

12. Village Hall

(a) Management Committee Report: Wendy Maddison reported that the Committee would be holding a Christmas Carol Concert to raise funds for the Hall. Little Acorns Pre-School was now holding additional classes in the afternoons.

(b) Village Hall Constitution: Nothing to report.

(c) Village Hall Lease: Wendy Maddison reported that the only point that appeared to be the subject of debate concerned the wording in the Lease of the use of the existing access. There appeared to be a minority on the Committee that did not agree with this wording. The Chairman said he was very concerned that there still appeared to be matters outstanding and it was agreed that he would take the matter up personally with the Chairman of the Hall Committee if there was no definite indication of final approval of the lease.

13. Property & Land Maintenance

General:

(1) Parish Room- Access: Nothing to report.
(2) Parish Room: The Clerk reported that on 29 May Ian Mitchell had discovered that one of the upright supports to the verandah roof of the Surgery had been dislodged and required to be put back in position. The cause of this damage was not clear. The matter had been reported to the Insurers. Doug Maddison had kindly effected an immediate repair and considered he could effect a more permanent repair. His offer was gratefully accepted. The Architect had suggested that consideration might be given to the installation of bollards to protect the support. It was also noted that the forthcoming alterations to the carpark area as a result of the new school development , would also improve the situation.

(3) Parish Room Hire: The Clerk indicated that he had received an enquiry about the possibility of hiring the Parish Room for a pre-school music class on a weekly for a period of three months commencing in Sept 2006. Details had been circulated to members. It was agreed that this was not a suitable letting.

(4) Beech Wood, Ricketts Hill Road: Jon Allbutt indicated that he had been asked to look at two trees that were causing concern. He would report back.

(b) Tatsfield in Bloom: Jon Allbutt indicated that all the flower beds had been cleared ready for re-planting. All the hanging baskets were prepared and would be hung up in the next week. The major displays were also due to be planted up. He also indicated that the Committee wished to investigate the possibility of erecting a “Tatsfield” sign at the Clarks Lane, Approach Road junction because it was felt that a sign in a more prominent position was required. A wide-ranging discussion took place as a result of which it became clear that the majority of members were not in favour of the proposal.

(c) Pond: Wendy Maddison reported that a further routine maintenance had been carried out during which new plants had been planted. This had not involved any additional cost. Unfortunately some of the new plants had since been stolen.

14. Meetings to Attend - None

15. Correspondence - None

16. Any Other Business

(a) Road Signs: Concern was expressed at advertising signs being displayed ata the junction of Approach Road and Clarks Lane and also outside the Beaver Wildlife Centre in Approach Road. The Clerk was requested to report the matter.

(b) Linda’s Stores: Ian Mitchell drew attention to the security precautions that were required to the stores and post office because of recent attempted break-ins and he wondered whether consideration might be given to extending the CCTV system discussed earlier and/or providing financial assistance for improvements. After discussion, it was agreed that this was not appropriate,

The Meeting closed at 10.37 p.m.

APPENDIX A - PLANNING

RESULTS:-

Approved
06/0282 2 Beacon Shaw, Approach Road Objection lodged
06/0395 111 Paynesfield Road No objection lodged
06/0460 Fernlea, Old Lane (Cert of Proper Use) No objection lodged

Refused
06/0479 Kingscote Farm, Lusted Hall Lane Objection lodged
06/0327 Top of the Down, Ricketts Hill Road No Objection lodged

Appeals Pending
05/0843 Woodlands, Old Lane

CURRENT APPLICATIONS:-

06/0641 Grove Cottage, Grove Road
Erection of single story side extension
Recommendation: No objection

06/0674 78 Paynesfield Road
Erection of dormer windows to east and west roof slopes in connection with loft conversion
Recommendation: No objection

06/0740 Land at and adjoining Tatsfield Village Hall, Ship Hill
Erection of new 210 place Primary School and for mation of associated parking, play areas, dual use sports pitches and amenity areas; formation of new access from Ship Hill to serve School and Village Hall/Surgery; reorganisation of existing Village Hall/Surgery parking and access (County Determination).
Recommendation: Application to be supported subject to request to ensure sympathetic and environmentally friendly lighting to access and prohibition of floodlighting to sports areas.

T06/0784regantle, Hillside Road
Erection of 2-storey side extension
Recommendation: To be considered by the next Planning Councillor

06/0818The Manor House, Ricketts Hill Road
Formation of tennis court enclosed by 2.75m Chain Link fencing.
Recommendation: To be considered by the next Planning Councillor